Tempo di lettura: 10 minuti
Build a course from what you already have: files, recordings, websites and YouTube
Most of the material a training course needs already exists inside the company, spread across procedures, slide decks, meeting recordings and videos. Vidext's agents build the course from that material, show where each part of it came from and ask you for anything that is missing, and nothing goes out until you approve it.
To build a course from material you already have, you attach it to your request in the Vidext chat: documents, slides, spreadsheets, audio and video recordings, YouTube links, web pages or files from a connected Google Drive, SharePoint, Teams or Notion. The agents read all of it, plan the course around your goal and teach from your own content rather than from generic knowledge.
The reason to start from your own material is accuracy. A procedure written by your safety lead or a walkthrough recorded by your best shift supervisor already contains the details that make the course yours: the names of your sites, your equipment, your rules. In this guide we explain what each type of source accepts, how to add it and how to check what the agents took from it.
Vidext accepts seven kinds of source. Each one is read in a slightly different way, and knowing how helps you choose what to attach.
| Source | Formats and limits | How the agents use it |
|---|---|---|
| Documents | PDF, Word (.docx), RTF, plain text, Markdown, up to 50 MB per file | Extract the text, including scanned PDFs and text inside pictures |
| Presentations and spreadsheets | PowerPoint (.pptx), Excel (.xlsx), CSV, up to 50 MB | Read the slides and tables as content |
| Audio recordings | MP3, WAV, OGG, M4A, FLAC, up to 25 MB per file | Transcribe the recording |
| Video recordings | MP4, MOV, M4V, WebM, up to 500 MB and 2 hours per file | Transcribe it with each speaker labelled, then summarise it |
| YouTube videos | Single videos, Shorts and live links | Use the captions when they exist and watch the video in every case |
| Web pages | Any public page, by its address | Read the page and tell you what it covers |
| Connected services | Google Drive, SharePoint, Teams and Notion (read-only) | Search them for the right document, even if you do not name it |
Two practical limits apply to everything: you can attach up to 20 files per message, and older Office formats (.doc, .ppt, .xls) need to be saved as .docx, .pptx or .xlsx first.
Before attaching anything, pick the documents that actually describe what people must learn. Five precise documents do more than fifty loosely related ones, because the agents teach from what you give them and a pile of half-relevant files produces a course that wanders.
A good test is to ask whether the person who owns the procedure would point a new starter to that file. If not, leave it out.
Write your request in the chat (who the course is for and what they should be able to do afterwards, as we explain in our guide on briefing Vidext in one message) and attach the files to the same message, or drag them in.
Documents, presentations and spreadsheets are read as text. Scanned PDFs and text inside images are read too, so an old laminated procedure photographed on a phone still counts as a source.
Recordings are where much of a company's knowledge actually lives: a toolbox talk, a supervisor explaining a machine changeover, a recorded webinar with a supplier. Attach the audio or video file and the agents transcribe it. In videos, each speaker is labelled separately, which keeps a question from the audience apart from the trainer's answer.
If the recording is longer than the course needs, say which part matters ("only the part about the pre-start check"). That saves you questions later.
Paste a YouTube address on its own in the message, or drag the link in. The agents use the video's captions when YouTube publishes them and watch the video in any case, so a manufacturer's video without subtitles still works.
Only single videos are accepted. Playlists, channels and private or members-only videos are not supported, and videos from other hosts need to be downloaded and attached as files.
Type the address of a public web page in your message: a regulator's guidance page, a supplier's product page or a public page of your own website. The agents read it and tell you what it covers before using it.
Pages behind a sign-in cannot be read from the address. Download them as PDF and attach them instead.
If your procedures live in Google Drive, SharePoint, Teams or Notion, connect the service once from the plus button in the chat. From then on you can pick a file directly or simply ask ("use our latest reach truck procedure") and the agents search the connected services, read the most likely documents and tell you which ones they found.
Connections are read-only: the agents never edit, delete or post anything. They are also personal, so each person on the training team connects their own account.
Every part of a course built in Vidext can be traced back to its origin. This is what lets the person approving the course check it quickly instead of rereading every source.
When the course needs a fact that only your organisation knows (a site contact, an internal rule, a specific threshold) and none of your sources contains it, the agents ask you for it instead of inventing it. You can attach the missing document or carry on with the gap clearly marked, and fill it before you approve the module.
Material you attach is used as a source by default. If you want a video or picture to appear on screen in the course itself, say so in your message.
If you attach a video without saying how to use it, the agents ask before deciding.
A transport company is adding refrigerated trailers with a new temperature unit and needs a short course for its drivers. Nobody has time to write it from scratch, but the material is already there:
The fleet manager's request in the chat reads: "A course for our drivers on the new reefer units. After it they should be able to set and check the temperature, read the alarm codes and do the pre-trip check. Use the procedure in SharePoint, the attached recording (only the part from minute 12) and this YouTube video, and show the manufacturer's video inside the course."
From there the agents read the four sources, ask what only the fleet manager can answer (who to call when an alarm will not clear, for instance) and propose a plan. The fleet manager approves the plan and then each module, checking the sources marked next to each part. We describe how to turn one procedure into a module in more depth in our method for turning an SOP into a short course.
Most training teams do not lack knowledge. They lack the time to turn what is already in procedures, recordings and videos into something people can follow on shift. Starting from that material keeps the course accurate to how your company actually works, and the traceability back to each source is what makes it fast to review and approve.
The work that remains is choosing the right sources and deciding what the course should achieve, which is exactly the part that should stay with the people who know the job.
You can use PDF, Word (.docx), RTF, text and Markdown documents, PowerPoint (.pptx), Excel (.xlsx) and CSV files, images (PNG, JPEG, WebP, GIF), subtitle files, audio recordings (MP3, WAV, OGG, M4A, FLAC) and video recordings (MP4, MOV, M4V, WebM up to 2 hours). Older .doc, .ppt and .xls files need to be saved in the newer format first.
Yes. Paste the link of a single YouTube video in the chat and the agents use its captions, when available, and watch the video. Playlists, channels and private videos are not supported. You can also ask for the video to be shown inside the course.
Yes. Attach the audio or video file and the agents transcribe it, label each speaker in videos and use the content as source material for the course.
No. Connections are read-only. The agents can search and read your files to build a course, but they never edit, delete or post anything in the connected service.
The agents can research public knowledge to fill general gaps, or stick to your sources only if you ask them to. For facts that only your organisation knows, they ask you for the information or mark the gap visibly so you can fill it before approving the course.
Programma di promozione dell'assunzione a tempo indeterminato di giovani qualificati, nell'ambito del Sistema Nazionale di Garanzia Giovani. Vidext ha ricevuto una sovvenzione di 25.401€, concessa da LABORA (Servizio Valenciano per l'Impiego e la Formazione), per l'assunzione a tempo indeterminato nel 2024 di giovani qualificati iscritti al Sistema Nazionale di Garanzia Giovani, azione suscettibile di cofinanziamento da parte del Fondo Sociale Europeo Plus (FSE+) 2021-2027 o di qualsiasi altro fondo dell'Unione Europea. Expediente ECOGJU/2024/550/46. La presente pubblicazione è effettuata in adempimento degli obblighi di trasparenza stabiliti dalla Legge 19/2013, del 9 dicembre.
