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Subsidized training and AI video: how to optimize your FUNDAE credits in 2026
Maialen Carrasco
Customer Success
Scalability
Subsidized training and AI video: how to optimize your FUNDAE credits in 2026
"We have FUNDAE credit but we never manage to use it all. It happens every year."
More training managers say this than you'd expect. The credit is there, the intention is there, but content production takes too long, courses get delayed, and by year-end there's unused budget. AI video changes that equation: it cuts production time enough for the planned training to actually get done within the same fiscal year.
This guide explains how Spain's subsidized training system works in 2026, what online training needs to qualify for FUNDAE reimbursement, and how AI video fits into that framework.
Spain's FUNDAE subsidized training credit is calculated from the professional training contribution each company pays to Social Security for its workers. The percentage you can recover depends on company size: smaller companies get a higher reimbursement percentage than larger ones, per current regulations ¹.
The problem isn't the available credit. It's execution.
Producing a traditional e-learning course takes weeks: scripting, recording, editing, reviews, uploading to the platform. In companies where the training team is one or two people, that means only two or three training programs get delivered in a year when five or six were planned. Unused credit doesn't automatically carry over to the next year in all cases ¹, and for companies that can accumulate credit, the process requires activating that option in advance.
The bottleneck isn't budget. It's operations.
To make it concrete: a 250-employee company can have a FUNDAE credit of around €8,500 per year (varies by sector and payroll). If the training team takes three weeks to produce each course, they'll only deliver four programs in the year — leaving 66% of the credit unused.
| Without AI video | With AI video | |
|---|---|---|
| Available credit | €8,500 | €8,500 |
| Production time per course | ~3 weeks | ~2–3 days |
| Courses delivered in the year | 4 | 8 |
| Credit used | ~€2,900 (34%) | €8,500 (100%) |
The content doesn't change. The production time does. And that's the only change the equation needs.
For online training to be reimbursable through FUNDAE, the platform and content must meet a set of technical and pedagogical requirements established by regulation ².
Full traceability. The platform must record each participant's logins, connection time, assessment results, and activity individually and in exportable format. Knowing a course was completed isn't enough: you need to prove when, how long, and with what result.
Active tutoring. FUNDAE requires individualized follow-up by a tutor, with documented evidence that questions were answered and participants were supported. Passive tutoring (only responding when a learner asks) doesn't meet the standard.
Recorded communication. The platform must enable communication between learners and the tutor via forums, internal messaging, or video calls, and those exchanges must be stored.
Minimum certification data. On completion, the system must generate a certificate including the learner's name and ID, company name and tax ID, course title, hours, dates, delivery format, content description, and training provider.
Accessibility. Content must be accessible to people with disabilities, in line with the required standards.
What the regulation doesn't specify is the content format inside the platform. Video, text, quizzes, simulations: all are valid as long as traceability and tutoring requirements are met.
AI video doesn't change FUNDAE's requirements. What changes is how long it takes a training team to produce a qualifying module.
A reimbursable online course needs content, assessment, and traceability. With an AI video platform like Vidext, content is generated from existing documents (procedures, manuals, presentations) in a fraction of the time traditional production would require. That frees up capacity to deliver more training within the same fiscal year — and to use more of the available credit.
The practical workflow:
Vidext is the production tool. The distribution platform (LMS) is what manages formal compliance with FUNDAE. Both are needed and play different roles. If your LMS is already registered for reimbursable online training, adding AI video as a production layer requires no additional paperwork.
To understand how to choose the distribution platform that best fits your training ecosystem, see this microlearning platform selection guide.
1. Calculate your available credit before planning. Use FUNDAE's credit simulator to know your balance for the year. Check whether your company can carry over unused credit from previous years and, if so, activate that option before the established deadline (typically before June 30 — verify current conditions).
2. Plan training at the start of the year, not in the last quarter. Companies that exhaust their credit distribute training throughout the year. Those that don't tend to pile everything into the final months, when there's no longer enough time to deliver all planned programs.
3. Prioritize training with the highest operational impact. FUNDAE credit doesn't distinguish between strategic training and filler content — but your ROI does. Use the balance for training tied to critical processes (workplace safety, operational procedures, compliance, employee onboarding) where the return is measurable. You can see how to cut production costs without sacrificing quality in this analysis on training without losing quality.
4. Cut production time to deliver more training. If production is the bottleneck, AI video is the most direct lever. An L&D team that used to take three weeks per module can cut that to two or three days with AI video — making it possible to deliver twice as many programs in the same period and use a much larger share of available credit.
Is any video-based training reimbursable through FUNDAE?
Not automatically. Video is a valid format within reimbursable online training, but the platform delivering it must meet FUNDAE's technical requirements (traceability, tutoring, certification). If your LMS is already enabled for reimbursable online training and the course meets the pedagogical requirements, the video format doesn't create any additional complications. Always verify the specific conditions for each program with your FUNDAE manager or labor advisor.
Can I use Vidext directly to claim FUNDAE reimbursement?
Vidext is a content production tool, not a subsidized training management platform. The standard workflow is: produce the video in Vidext, export it as SCORM/xAPI, and upload it to your LMS or online training platform. That platform handles traceability and the relationship with FUNDAE. If your company already has a registered LMS, the integration is straightforward.
What happens to FUNDAE credit that isn't used in the year?
Under current regulations, companies with fewer than fifty workers can carry forward unused credit for two additional years, provided they activate that option in the FUNDAE system before the established deadline. Companies with more than fifty workers generally cannot transfer unused balances. Verify current conditions with your advisor or directly on the FUNDAE website, as deadlines and terms may be updated ¹.
FUNDAE credit is a resource many companies have but don't fully use. The problem is almost never lack of interest: it's that producing quality training takes time, and when time runs short, the balance goes unused. Cutting production time with AI video isn't a marginal improvement — it's what makes planned training actually happen.
@ 2026 Vidext Inc.
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